Best practices for handling PowerPoint audio in Captivate
This post will give you all the details on how Captivate handles audio in imported PowerPoint slides. PowerPoint presentations usually have two kinds of sound support – Narration and Object Sounds. Narration is the voice-over which you record with the slide (say, reading out bullet points). Object sounds are the event sounds (say, an applause sound when user does a correct action).
Captivate 4 handles these sounds differently:
- Narrations – are extracted from PowerPoint slides and then added in Captivate as “Slide Audio”. Once imported, these sounds can as well be edited in Captivate just like any other audio.
- Object sounds – are made integral part of the animation when imported, and not visible as separate objects in captivate (you will have to go back to PowerPoint to edit them).
Another important thing to notice about Narration. Consider the following workflow:
- Import a PowerPoint slide with narration. (Notice the narration now present as slide audio in Captivate)
- Later, edit this PowerPoint slide (from captivate using edit with PowerPoint options). In the PowerPoint, make changes to the narration as well. Then save and bring the changes to Captivate.
- You will notice that your slide audio is still the old one !
This is designed to work this way to prevent any loss of sound edits, which you might have done in Captivate. So, after initial import, if you wish to make changes to narration, remember to do it from Captivate and not from PowerPoint.
[ However, in any case, if you need to bring the new narration in PowerPoint to Captivate, extract the same from PowerPoint and then add to Captivate just like any other audio ]