PowerPoint Linked vs Embedded Import
Captivate 4 supports editing Powerpoint presentations once imported into Captivate. Captivate achieves this by maintaining the original powerpoint presentation within the Captivate project. Whenever you need to edit, this original presentation is edited and then the new powerpoint slides are used to replace the existing backgrounds in Captivate. Captivate maintains this original presentation in two possible ways:
Embedded – User’s original presentation is copied into the captivate project (and visible in the library).
This increases the project size, but you no longer have to bother about any outside files when sending the project to someone. Note that, from here on, when you edit the slides from Captivate, it is Captivate’s copy being edited (not your original PowerPoint copy on the disk). If by any chance you need the edited PowerPoint version from Captivate, you can export the same from library
Linked – Here, Captivate just maintains the path to the original (See the 1kb size in library). Whenever you edit from Captivate, the original is also changed. Unless you have a need to send your Captivate project to someone, this is the recommended mode (as project size is under control).
But this opens another possibility – you can edit the presentation outside captivate using Powerpoint. Here again, Captivate allows you to get the changes into your captivate project – Choose Update from the library – Yes, you need to explicitly tell Captivate to Update (we don’t do it automatically).
Captivate also allows you to change between these embedded and linked modes from the library – Change to embedded and Change to linked options are available.